In line with Penzance Council’s Health and Safety and Insurance requirements we are seeking a contractor to undertake a number of the recommended works identified in our most recent tree survey.
Penzance Council undertakes tree management across a number of sites (listed below).
SITE LIST:
Penlee Park
Wellfield’s Car Park
Penzance Football Club
Alexandra Play Park
Foxes Lane Play Park
Princess May Recreational Ground
Heamoor Old School Field
Mennaye Allotment Site
Love Lane Allotment Site
Trannack Allotment Site
Lescudjack Allotment Site
Gulval Allotment Site
Crankan Allotment Site
The tree works have been graded on the criteria below. we are looking to undertake the most significant pieces of work that have been classified as “safety work”, “management – statutory nuisance” and any additional recommended felling.
Contractors are encouraged to review each of the attached site reports alongside the overhead tree survey plans of each site. It will be possible to book site visits with Penzance Council’s Operations Officer. In some circumstances it may be possible to visit sites early, but this must be with prior agreement from the Penzance Council Office.
Penzance Council will seek to appoint a contractor for works to be started February 2026.
The whole piece of work will need to be completed by Friday 27 March 2026.
When planning out the works contractors are asked to schedule the highest priority items first, instead of working site by site. This mean some sites will need to be visited twice.
Access to a number of those sites will need to be arranged with third parties, and as such it will be important to agree a weekly plans of which trees and which areas will be being addressed, to give at least two weeks’ notice to any third parties.
Penzance Council understand that emergency call outs and other elements will occasionally require re organisation of planned works, but these changes and re scheduling of items need to be agreed in advance with Penzance Council’s Operations Officer, as this cannot impact the completion date of the works.
In the unlikely event the successful contractor is unable to keep to the agreed programme of work or is not delivering the work in line with the recommendations of the report the contractor will be notified. If a rectification programme cannot be agreed, the contractor will be paid for their full tender price minus the costs of Penzance Council having to appoint an alternative contractor to complete the project.
Appointment Basis:
In order to appoint a contractor, Penzance Council will need to see:
Quotes for the required work.
The quote must be split by costs for each site as supplied in the attached Excel file.
Evidence of current Public Liability documentation up to the value of £5 million.
Copy of current qualifications including felling, processing and aerial works.
Example risk assessment and method statement for felling a large tree (the successful contractor be responsible for all relevant Health and Safety obligations and will need to ensure that they carry out all additional risk assessments and method statements once they have been appointed.)
Penzance Council are under no obligation to appoint the cheapest submitted price. Additional considerations which may help with contractor appointment will be evidence of having carried out successful, similar contracts elsewhere and / or provision of references from similar contracts.
The deadline for returned quotations will be 12 noon on Friday 12 December 2025.
Returned Quotes should be submitted to Penzance Council Office (Open Mon – Fri 09:00 – 16:00) or they can be submitted electronically to [email protected]
Penzance Council adheres to public sector procurement rules when awarding contracts
The over-riding procurement policy requirement is that all public procurement must be based on value for money, defined as “the best mix of quality and effectiveness for the least outlay over the period of use of the goods or services bought”.
This should be achieved through competition, unless there are compelling reasons to the contrary.
Public sector procurement is subject to a legal framework which encourages free and open competition and value for money, in line with internationally and nationally agreed obligations and regulations.
As part of its strategy, the government aligns procurement policies with this legal framework, as well as with its wider policy objectives.
